Those needing hotel rooms for the Southern Baptist Convention Annual Meeting in Phoenix, Arizona, June 17-18, 2003, have three options. You can download the PDF housing form, then complete it and fax to 602-256-5292. You can also submit the form by mail to:

SBC Housing Bureau
c/o Greater Phoenix CVB
400 E. Van Buren, Ste. 600
Phoenix, AZ 85004

Reservations can also be made online beginning October 1, 2002. NO PHONE RESERVATIONS ACCEPTED. For best availability and immediate confirmation of hotel assignment, make your reservation online. Faxed or mailed housing requests will take longer to process and your choice of hotels may not be available. All requests are being handled by the Greater Phoenix Convention & Visitors Bureau/SBC Housing Bureau through the Passkey reservation system.

Note: Downtown hotels currently sold out -- possible availabilities after March 1, 2003

Opening/closing dates:
October 1, 2002 is the opening date for reservations. Please do not submit your housing form until October 1 or after. All reservations must be received by the SBC Housing Bureau no later than May 5, 2003. After May 5, 2003, all unused rooms will be returned to the hotels.

Acknowledgements:
The SBC Housing Bureau will process all acknowledgements within 14 days. Please review all information for accuracy. If you do not receive your acknowledgement in this time frame, please contact the SBC Housing Bureau. You may check your reservation online, as long as you included an e-mail address with your initial reservation. You will not receive a confirmation from the hotel.

Group housing:
Reservation requests for 25 or more rooms should be made in writing to the SBC Housing Coordinator at the Executive Committee at 901 Commerce Street, Nashville, TN 37203 or by email.

Disabled/special needs:
Disabled persons or those with special needs who want assistance in reserving a room may call or email the SBC Housing Coordinator at the Executive Committee in Nashville, TN at (615) 782-8612.

Changes/Cancellations:
Changes and cancellations prior to May 5, 2003 4 pm Arizona time must go through the SBC Housing Bureau at 602-452-6269 or entered online. Reservations secured by a check will be assessed a $25.00 processing/cancellation fee if cancelled at any time. Reservations guaranteed by a credit card may be cancelled without penalty until May 5, 2003. After that date, a $25.00 cancellation/processing fee will be charged for each room cancelled. Your full deposit will be forfeited if you do not cancel 72 hours prior to your arrival date. Changes on or after May 6, 2003 must be made directly with your hotel.

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